Bylaws

**ESUPDO**
 * Educational Service Unit Professional Development Organization**


 * The mission of the Educational Service Unit Professional Development Organization is to assist ESUs in providing leadership and expertise for schools to improve teaching and learning.**

The name of the organization shall be Educational Service Unit Professional Development Organization (ESUPDO).
 * Constitution**
 * ARTICLE I. Name**

It shall be the purpose to provide organizational structure, support and coordination for capacity building for ESU personnel whose primary role is to provide core services, as designated by law, in an effective and efficient manner.
 * ARTICLE II. Purpose**

Develop a statewide support system among the Educational Service Units. To collaborate with Nebraska Department of Education (NDE) and other appropriate agencies. To provide professional development activities. To serve in a leadership role in planning coordinated efforts at the regional and state levels. To assist in the assessment of core services To develop a plan for allocation of resources.
 * ARTICLE III. Objectives**

Membership is open to all ESU personnel whose primary role ** is providing core services.change to via the affiliate role….what about SPED ** Nebraska Department of Education designated personnel shall be members serving in an advisory role.
 * ARTICLE IV. Membership**
 * Section 1. Membership**
 * Membership is open to the following affiliate groups: SDA (Staff Development Affiliate), TAG (Technology Affiliate Group), NOC (Network Operations Committee), ESPD (ESU Special Populations Directors), IMAT (Instructional Materials Affiliate Team), and ESUAA (ESU Administrators’ Association). **
 * Section 2. Special Membership**

Each ESU shall be entitled to one vote on each matter submitted to a vote of the ** membership on general matters. However, for election of ESUPDO officers the vote will be of the majority. **
 * Section 3.** **Voting Rights**
 * However, for election of ESUPDO officers, each affiliate member will have the opportunity to vote via an electronic ballot. **

Membership year shall run from June 1 through May 31.** Someone suggested July 1-June 30, however budgets end on August 31. **
 * Section 4. Membership Year**
 * Membership year shall run from September 1-August 31st. **

Meeting schedule for the next academic year shall be finalized ** annually by the Spring budget meeting **. Recommend: Meeting schedule for the next academic year shall be planned by the annual Spring budget meeting and finalized upon approval by ESUAA in May.
 * ARTICLE V. Meetings**
 * Section 1. Schedule**

Fifty-one percent of the ESUs shall constitute a quorum for conducting the business of the organization.
 * Section 2. Quorum**

Formal action shall be conducted by newest version of __Robert’s Rules of Order__.
 * Section 3. Parliamentary Authority**

Each member of the Coordinating Council shall hold office until a successor has been elected. The Coordinating Council shall consist of: a. Co- Chair(s) b. Secretary ** Recorder Recommend: Each affiliate group will be assigned responsibilities for recording minutes of the meetings. ** c. Past Co-Chairs d. Chair of each of the Affiliate Groups e. Recorder of each of the Affiliate Groups f. Nebraska Department of Education -- 2 designees appointed by the Deputy Commissioner of Education to represent core services areas g. Liaisons appointed or invited by the Coordinating Council
 * ARTICLE VI. Coordinating Council**
 * Section 1.** **Tenure and Qualifications**

The Coordinating Council shall have the authority to transact business of the ESUPDO.
 * Section 2. Authority**

The Coordinating Council shall have the authority to fill any vacancy on the Council.
 * Section 3. Vacancies**

Meetings shall be held as appropriate to conduct the business for ESUPDO.
 * Section 4. Meetings**

A majority of the Coordinating Council shall constitute a quorum. The act of a majority of the Coordinating Council members present at a meeting at which a quorum is present shall be the act of the Council.
 * Section 5. Quorum**

a. Develop agenda for statewide meetings b. Appoint ad hoc committees c. Coordinate the business for ESUPDO d. Plan and coordinate professional development training e. Coordinate prepare and present reports to ** Educational Service Unit Administrator’s Association ** (ESUAA) f. Communicate activities to ESUPDO membership
 * Section 6. Duties**

Co-Chair--One-year term from ** June 1 through May 31 **, and then succeeding to the office of Past Co-Chairs. Secretary ** Recorder **--Co-Chairs will appoint a ** Secretary **from the membership of ESUPDO. Past Co-Chairs--One year term from ** June 1 through May 31. **
 * ARTICLE VII. Officers**
 * Section 1. Number, Qualification, and Terms of Office**

The Past Co-Chairs will prepare a ballot for office vacancy and secure the permission of at least two candidates to be voted upon for each office.
 * Section 2. Nomination of Officers**

The election of officers shall be held ** through electronic balloting. ** A simple majority vote of members present shall determine the election.
 * Section 3. Election of Officers**

S**ection 4. Duties of Officers** Co-Chairs: a. Schedule, call and preside over Coordinating Council meetings b. Develop and disseminate agenda for meetings c. Preside over ESUPDO meetings d. Call special meetings as necessary e. Coordinate with Nebraska Department of Education Designated Personnel Secretary ** Recorder **: a. Take and disseminate minutes of all meetings Recommend: take and disseminate minutes of meetings as assigned. b. Serve as parliamentarian ** ?????? Recommend: Since we do not have a “recorder” position, take this line out) ** Past Co-Chairs: a. Serve in an advisory capacity to ESUPDO b. Prepare ballot for officer vacancies

Affiliate Groups represent the ** core services as designated by law. Recommend: Affilate groups are defined in Section IV. Membership. **
 * ARTICLE VIII. Affiliate Groups**
 * Section 1. Affiliate Group**

Membership is open to all ESU personnel who provide service in a core area.
 * Section 2. Membership**

Conduct the business of the affiliate group.
 * Section 3. Purpose**

Chair and Recorder shall be selected from the membership of the Affiliate Group.
 * Section 4. Officers**

Chair and Recorder serve on the ESUPDO Coordinating Council.
 * Section 5. Officers Duties**

Chair - One-year term from ** June 1 through May 31, ** Recorder - One-year term from ** June 1 through May 31 **, and then succeeding to the office of Chair
 * Section 6. Officers Terms**

Duties: a. Identify professional development needs b. Post minutes of affiliate group meetings to the ESUPDO listserv within 10 days of the date of the meeting c. Report activities of affiliate group at each Coordinating Council meeting
 * Section 7. Affiliate Group Duties to ESUPDO**

Liaisons are designated by Coordinating Council from organizations whose purpose and function accords with the purpose of ESUPDO in order to closely coordinate activities in areas of mutual concern.
 * ARTICLE IX. Liaisons**
 * Section 1. Purpose**

Liaisons may include representatives from: ESUAA - Educational Service Unit Administrators’ Association SPED - Special Education ** eliminate because they are a member Recommend deleting this line. ** Higher Education Distance Learning NDE - Nebraska Department of Education
 * Section 2. Membership**

a. May attend Coordinating Council meetings b. May attend ESUPDO meetings c. Serve as communications link between ESUPDO and their organization d. Coordinate ESUPDO activities with their organization’s activities
 * Section 3. Duties**

Proposed amendments to this constitution may be introduced at any regular meeting of ESUPDO at which a quorum is present. In the interval between meetings, proposed amendments may be submitted to the Coordinating Council who may authorize introducing the proposed amendments to the membership by ESUPDO listserv. Proposed amendments shall be voted on at the next regular meeting following their introduction. A vote of two-thirds of the members present shall be required to adopt any proposed amendments.
 * ARTICLE X. Amendments**


 * Recommended Procedures**

Affiliate Group reports and proposals NDE Report Liaison Reports Committee Reports Calendar Review Agenda development for statewide meetings
 * Permanent meeting agenda items:**

a) Conduct/Coordinate the business of for ESUPDO
 * The Coordinating Council will:**

--ESUPDO members take any issues or proposals to their Affiliate Chair or Recorder.

--Liaisons take any issues or proposals to their appointed liaison. b) Plan and coordinate professional development training

--Develop the professional development training plan and identify budget resources.

--Coordinate and make recommendations for the allocation of the designated capacity-building fund. (the original 1% fund) c) Prepare the annual report and present to ESUAA Coordinate, prepare and present reports to ESUAA d) Submit an Annual Report to ESUAA at the September ESUPDO meeting. Consists of:

Budget

Qualitative summary of Affiliate Group training and activities

Affiliate Group reports - by Group Chair or designated representative e) Report/Communicate activities to ESUPDO membership

--Minutes of all meetings will be sent to ESUPDO members as a PDF file

--An archival copy of the Affiliate Group and Council meetings and ESUPDO activities will be ** archived on the ESUPDO website. **

--A statewide calendar of training meetings dates will be maintained by Affiliate Group Recorders

**By March 1** Affiliate Groups determine training needs and proposed budget
 * Annual Calendar: **** Delete this section **

**By April 1** Coordinating Council determines ESUPDO training needs and develops budget

**April** ESUPDO Statewide conference Coordinating Council presents training proposal and budget to ESUAA Election of Affiliate Group officers Election of Coordinating Council Co-Chairs **May** 3rd week reserved for ESUPDO training **July/Aug** week reserved for ESUPDO training **Sept** ESUPDO Meeting **Nov** ESUPDO Meeting **Dec** 3rd week reserved for ESUPDO training (Week before Christmas Break)


 * Substitute this Section **
 * Fall •Coordinating Council and ESUPDO Meetings/Training **
 * Winter •Coordinating Council Meeting **
 * •Affiliates identify upcoming training needs/budget **
 * Spring •Coordinating Council Meeting and Affiliate Budgets are developed **
 * •Election of Coordinating Council Co-Chairs **
 * •Coordinating Council and ESUPDO Meeting and Affiliate trainings/programs are approved **
 * •ESUPDO Co-Chairs are announced **