BYLAWS OFEducational Service Unit Professional Development Organization
ARTICLE I — NAME AND PURPOSE
Section 1 — Name: The name of the organization is Educational Service Unit Professional Development Organization (ESUPDO).

Section 2 — Purpose and Direction: The purpose of ESUPDO is to effectively and efficiently coordinate membership experiences that maximize ESU leadership and capacity to improve teaching and learning in Nebraska's schools.

Section 3 — Objectives: In coordination with the ESU Coordinating Council (ESUCC/Administrators), the objectives of ESUPDO include the following:
  • Develop a statewide network among the Educational Service Units
  • Collaborate with Nebraska Department of Education (NDE) and other appropriate agencies
  • Plan and coordinate professional development activities for ESUPDO members


ARTICLE II — MEMBERSHIP
Section 1 — Membership: Membership is comprised of the following ESUPDO Affiliates:
  • ESU Special Populations Directors (ESPD)
  • Instructional Materials Affiliate Team (IMAT)
  • Network Operations Committee (NOC)
  • Staff Development Affiliate (SDA)
  • Technology Affiliate Group (TAG)

Section 2 — Membership List: ESUPDO maintains a membership list that reflects the current membership of each Affiliate.

Section 3 — Liaisons: Designated personnel of the ESUCC and Nebraska Department of Education (NDE) shall be members serving in an advisory role, including the Executive Director, Executive Assistant, and Special Projects personnel.


ARTICLE III — LEADERSHIP COMMITTEE
Section 1 — Role: Activities of ESUPDO are coordinated through the Leadership Committee (LC), which include
  • Maintain a current ESUPDO membership list
  • Develop a two-year ESUPDO schedule, including dates, locations, and times
  • Plan and coordinate professional development events
  • Assist in the prioritization of services and resources
  • Prepare and present reports to the ESUCC
  • Appoint ad hoc committees
  • Fill LC membership vacancies

Section 2 — Membership: Membership of the LC shall consist of the following:
  • The Chair and Recorder of each Affiliate group as per Article II, Section 1 and approved by the ESUCC
  • The LC Chair-Elect, Chair, and Past Chair
  • NDE designees appointed by the Deputy Commissioner of Education
  • Liaisons appointed by the ESUCC including ESU Administrators, the Executive Director, and the Executive Assistant

Section 3 — Meetings: Meetings shall be held as appropriate to coordinate the activities of ESUPDO.

Section 4 — Quorum: A majority of LC members must be present in order to conduct the business of the LC.

Section 5 — Officers: Officers include a Chair-Elect, a Chair, and a Past Chair. The ESUCC Executive Assistant shall serve as Recorder.

Section 6 — Terms of Members:
  • Affiliate Chairs and Recorders will serve on LC throughout the duration of their terms as determined by each respective Affiliate group. Terms commence on or by June 1.
  • The offices of LC Chair-Elect, Chair, and Past Chair are one-year terms, commencing on or by June 1.

Section 7 — Selection of Officers: The LC will select a Chair-Elect for the next term. A simple majority vote of the Affiliate Chairs and Recorders shall determine the selection. In the event of a tie vote, the LC Chair will cast the final vote.

Section 8 — Duties of Officers:
The Chair-Elect and Chair shall
  • Schedule, call, and preside over LC meetings
  • Develop and disseminate LC meeting agendas
  • Facilitate ESUPDO events
  • Call special meetings as necessary
  • Coordinate with designated liaisons and stakeholders
  • Conduct selection of the Chair-Elect position

The Past-Chair shall
  • Serve in an advisory capacity

The ESUCC Executive Assistant shall
  • Record and disseminate minutes of all meetings as assigned
  • Secure meeting locations and logistics
  • Coordinate ESUPDO financial transactions, including contracts


ARTICLE V — AFFILIATES
Section 1 — Affiliates: Affiliates are identified in Article 2, Section 1.

Section 2 — Purpose: Conduct the business of the Affiliates.

Section 3 — Membership: Affiliate membership is comprised of ESU personnel having job assignments consistent with the work of the Affiliates.
Section 4 — Officers: Affiliate Chairs and Recorders are selected by the membership of the Affiliates. Other leadership positions may be selected as needed.

Section 5 — Officer Duties: Affiliate Chairs and Recorders shall serve their Affiliate groups according to their respective Bylaws.

Section 6 — Officer Terms:
  • Officer Terms commence on or by June 1.
  • The office of Recorder transitions to the office of Chair.

Section 7 Affiliate Responsibilities:
  • Maintain a current membership list
  • Identify and support the Affiliate professional development needs
  • Make Affiliate meeting minutes available to the ESUPDO membership
  • Report Affiliate activities at LC meetings and share information from LC meetings with Affiliate members
  • Communicate the ESUPDO schedule and event details to the membership


ARTICLE VII — AMENDMENTS
Section 1 — Amendments to Bylaws: Proposed amendments to these Bylaws may be introduced at any regular LC meeting at which a quorum is present. Proposed amendments shall be voted on at the next regular meeting following their introduction. A vote of two-thirds of the LC members present shall be required to adopt any proposed amendments.

CERTIFICATION

These Bylaws were approved at a regular LC Business Meeting by a two-thirds majority vote on MM/DD/YYYY.



Recommended Procedures

Regular order of business items includes
  • Affiliate Reports and Proposals
  • NDE Report
  • Liaison Reports
  • Committee Reports
  • Calendar Review
  • Agenda development for ESUPDO Events

The Leadership Committee will:
  • Conduct/Coordinate the business of ESUPDO
    • ESUPDO members take any issues or proposals to their Affiliate Chair or Recorder.
    • Liaisons take any issues or proposals to their appointed liaison.
  • Plan and coordinate professional development training
    • Develop the professional development training plan and identify budget resources.
    • Coordinate and make recommendations for the allocation of the designated capacity-building fund. (the original 1% fund)
  • Prepare the annual report and present to ESUCC Coordinate, prepare and present reports to ESUCC
  • Submit an Annual Report to ESUCC at the September ESUPDO meeting. Consists of:
    • Budget
    • Qualitative summary of Affiliate training and activities
    • Affiliate reports - by Group Chair or designated representative
  • Report/Communicate activities to ESUPDO membership
    • Minutes of all meetings will be sent to ESUPDO members as a PDF file
    • An archival copy of the Affiliate and LC meetings and ESUPDO activities will be archived on the ESUPDO website.
    • A statewide calendar of training meetings dates will be maintained by Affiliate Recorders

Annual Calendar
  • Fall
    • LC Meetings and ESUPDO Event
    • Update ESUPDO Membership and Email Lists
    • Review present year Calendar and draft next year Calendar (meeting and training dates)
    • LC and Affiliate budgets are developed
  • Winter
    • LC Meetings and ESUPDO Event
    • LC and Affiliate budgets are submitted
    • Communicate next year Calendar
  • Spring
    • LC Meetings and ESUPDO Event
    • New ESUPDO Chair-Elect is selected and announced
    • LC and Affiliate budgets are approved