Educational Service Unit Professional Development Organization
ESUPDO

The mission of the Educational Service Unit Professional Development Organization is to assist ESUs in providing leadership and expertise for schools to improve teaching and learning.

Constitution
ARTICLE I. Name
The name of the organization shall be Educational Service Unit Professional Development Organization (ESUPDO).

ARTICLE II. Purpose
It shall be the purpose to provide organizational structure, support and coordination for capacity building for ESU personnel whose primary role is to provide core services, as designated by law, in an effective and efficient manner.

ARTICLE III. Objectives
Develop a statewide support system among the Educational Service Units.
To collaborate with Nebraska Department of Education (NDE) and other appropriate agencies.
To provide professional development activities.
To serve in a leadership role in planning coordinated efforts at the regional and state levels.
To assist in the assessment of core services
To develop a plan for allocation of resources.

ARTICLE IV. Membership
Section 1. Membership
Membership is open to all ESU personnel whose primary role is providing core services.----change to via the affiliate role….what about SPED
Membership is open to the following affiliate groups: SDA (Staff Development Affiliate), TAG (Technology Affiliate Group), NOC (Network Operations Committee), ESPD (ESU Special Populations Directors), IMAT (Instructional Materials Affiliate Team), and ESUAA (ESU Administrators’ Association).
Section 2. Special Membership
Nebraska Department of Education designated personnel shall be members serving in an advisory role.

Section 3. Voting Rights
Each ESU shall be entitled to one vote on each matter submitted to a vote of the membership on general matters. However, for election of ESUPDO officers the vote will be of the majority.
However, for election of ESUPDO officers, each affiliate member will have the opportunity to vote via an electronic ballot.

Section 4. Membership Year
Membership year shall run from June 1 through May 31.Someone suggested July 1-June 30, however budgets end on August 31.
Membership year shall run from September 1-August 31st.

ARTICLE V. Meetings
Section 1. Schedule
Meeting schedule for the next academic year shall be finalized annually by the Spring budget meeting. Recommend: Meeting schedule for the next academic year shall be planned by the annual Spring budget meeting and finalized upon approval by ESUAA in May.

Section 2. Quorum
Fifty-one percent of the ESUs shall constitute a quorum for conducting the business of the organization.

Section 3. Parliamentary Authority
Formal action shall be conducted by newest version of Robert’s Rules of Order.

ARTICLE VI. Coordinating Council
Section 1. Tenure and Qualifications
Each member of the Coordinating Council shall hold office until a successor has been elected. The Coordinating Council shall consist of:
a. Co- Chair(s)
b. Secretary Recorder Recommend: Each affiliate group will be assigned responsibilities for recording minutes of the meetings.
c. Past Co-Chairs
d. Chair of each of the Affiliate Groups
e. Recorder of each of the Affiliate Groups
f. Nebraska Department of Education -- 2 designees appointed by the Deputy Commissioner of Education to represent core services areas
g. Liaisons appointed or invited by the Coordinating Council

Section 2. Authority
The Coordinating Council shall have the authority to transact business of the ESUPDO.

Section 3. Vacancies
The Coordinating Council shall have the authority to fill any vacancy on the Council.

Section 4. Meetings
Meetings shall be held as appropriate to conduct the business for ESUPDO.

Section 5. Quorum
A majority of the Coordinating Council shall constitute a quorum. The act of a majority of the Coordinating Council members present at a meeting at which a quorum is present shall be the act of the Council.

Section 6. Duties
a. Develop agenda for statewide meetings
b. Appoint ad hoc committees
c. Coordinate the business for ESUPDO
d. Plan and coordinate professional development training
e. Coordinate prepare and present reports to Educational Service Unit Administrator’s Association (ESUAA)
f. Communicate activities to ESUPDO membership

ARTICLE VII. Officers
Section 1. Number, Qualification, and Terms of Office
Co-Chair--One-year term from June 1 through May 31, and then succeeding to the office of Past Co-Chairs.
Secretary Recorder--Co-Chairs will appoint a Secretary from the membership of ESUPDO.
Past Co-Chairs--One year term from June 1 through May 31.

Section 2. Nomination of Officers
The Past Co-Chairs will prepare a ballot for office vacancy and secure the permission of at least two candidates to be voted upon for each office.

Section 3. Election of Officers
The election of officers shall be held through electronic balloting. A simple majority vote of members present shall determine the election.

Section 4. Duties of Officers
Co-Chairs:
a. Schedule, call and preside over Coordinating Council meetings
b. Develop and disseminate agenda for meetings
c. Preside over ESUPDO meetings
d. Call special meetings as necessary
e. Coordinate with Nebraska Department of Education Designated Personnel
Secretary Recorder:
a. Take and disseminate minutes of all meetings Recommend: take and disseminate minutes of meetings as assigned.
b. Serve as parliamentarian ?????? Recommend: Since we do not have a “recorder” position, take this line out)
Past Co-Chairs:
a. Serve in an advisory capacity to ESUPDO
b. Prepare ballot for officer vacancies


ARTICLE VIII. Affiliate Groups
Section 1. Affiliate Group
Affiliate Groups represent the core services as designated by law. Recommend: Affilate groups are defined in Section IV. Membership.

Section 2. Membership
Membership is open to all ESU personnel who provide service in a core area.

Section 3. Purpose
Conduct the business of the affiliate group.

Section 4. Officers
Chair and Recorder shall be selected from the membership of the Affiliate Group.

Section 5. Officers Duties
Chair and Recorder serve on the ESUPDO Coordinating Council.


Section 6. Officers Terms
Chair - One-year term from June 1 through May 31,
Recorder - One-year term from June 1 through May 31, and then succeeding to the office of Chair

Section 7. Affiliate Group Duties to ESUPDO
Duties:
a. Identify professional development needs
b. Post minutes of affiliate group meetings to the ESUPDO listserv within 10 days of the date of the meeting
c. Report activities of affiliate group at each Coordinating Council meeting

ARTICLE IX. Liaisons
Section 1. Purpose
Liaisons are designated by Coordinating Council from organizations whose purpose and function accords with the purpose of ESUPDO in order to closely coordinate activities in areas of mutual concern.

Section 2. Membership
Liaisons may include representatives from:
ESUAA - Educational Service Unit Administrators’ Association
SPED - Special Education eliminate because they are a member Recommend deleting this line.
Higher Education
Distance Learning
NDE - Nebraska Department of Education

Section 3. Duties
a. May attend Coordinating Council meetings
b. May attend ESUPDO meetings
c. Serve as communications link between ESUPDO and their organization
d. Coordinate ESUPDO activities with their organization’s activities

ARTICLE X. Amendments
Proposed amendments to this constitution may be introduced at any regular meeting of ESUPDO at which a quorum is present. In the interval between meetings, proposed amendments may be submitted to the Coordinating Council who may authorize introducing the proposed amendments to the membership by ESUPDO listserv. Proposed amendments shall be voted on at the next regular meeting following their introduction. A vote of two-thirds of the members present shall be required to adopt any proposed amendments.


Recommended Procedures

Permanent meeting agenda items:
Affiliate Group reports and proposals
NDE Report
Liaison Reports
Committee Reports
Calendar Review
Agenda development for statewide meetings

The Coordinating Council will:
a) Conduct/Coordinate the business of for ESUPDO

--ESUPDO members take any issues or proposals to their Affiliate Chair or Recorder.

--Liaisons take any issues or proposals to their appointed liaison.
b) Plan and coordinate professional development training

--Develop the professional development training plan and identify budget resources.

--Coordinate and make recommendations for the allocation of the designated capacity-building fund. (the original 1% fund)
c) Prepare the annual report and present to ESUAA Coordinate, prepare and present reports to ESUAA
d) Submit an Annual Report to ESUAA at the September ESUPDO meeting. Consists of:

Budget

Qualitative summary of Affiliate Group training and activities

Affiliate Group reports - by Group Chair or designated representative
e) Report/Communicate activities to ESUPDO membership

--Minutes of all meetings will be sent to ESUPDO members as a PDF file

--An archival copy of the Affiliate Group and Council meetings and ESUPDO activities will be archived on the ESUPDO website.

--A statewide calendar of training meetings dates will be maintained by Affiliate Group Recorders

Annual Calendar: Delete this section
By March 1 Affiliate Groups determine training needs and proposed budget

By April 1 Coordinating Council determines ESUPDO training needs and develops budget

April ESUPDO Statewide conference
Coordinating Council presents training proposal and budget to ESUAA
Election of Affiliate Group officers
Election of Coordinating Council Co-Chairs
May 3rd week reserved for ESUPDO training
July/Aug week reserved for ESUPDO training
Sept ESUPDO Meeting
Nov ESUPDO Meeting
Dec 3rd week reserved for ESUPDO training (Week before Christmas Break)

Substitute this Section
Fall •Coordinating Council and ESUPDO Meetings/Training
Winter •Coordinating Council Meeting
•Affiliates identify upcoming training needs/budget
Spring •Coordinating Council Meeting and Affiliate Budgets are developed
•Election of Coordinating Council Co-Chairs
•Coordinating Council and ESUPDO Meeting and Affiliate trainings/programs are approved
•ESUPDO Co-Chairs are announced